Learn the rules
Guides
Plain explanations of how work-hours and pay calculations work — the rules, the formulas, and the edge cases. Each guide links to the calculator that does the maths for you and cites its primary source (US Department of Labor, IRS, state agencies) so you can check it.
There are 27 guides, grouped below to match the four families of calculators. They are written for the US, with notes for Canada, the UK, and Australia where the rules differ. Everything here is general information, not legal or tax advice — see the Disclaimer.
Hours & timekeeping
Turning clock times into paid hours, and the rules employers follow.
- How to Calculate Hours Worked The manual method, decimal conversion, overnight shifts, and payroll rounding.
Related: Hours Worked Calculator , Time Card Calculator , Decimal Hours Calculator
- How Time Cards Work What a time card records, how to fill it out, and how rounding works.
Related: Time Card Calculator , Time Clock Calculator , Hours Worked Calculator
- Time Clock Rounding Rules The 7-minute rule, when rounding is legal, and how to check your total.
Related: Time Clock Calculator , Time Card Calculator , Hours Worked Calculator
- How to Convert Minutes to Decimal Hours Divide by 60, the rounding question, and a full conversion chart.
Related: Decimal Hours Calculator , Hours Worked Calculator , Time Clock Calculator
- How to Calculate Hours for Overnight Shifts The midnight method, workweek and workday splits, and daylight saving nights.
Related: Hours Worked Calculator , Time Card Calculator , Time Clock Calculator
- Are Breaks Paid? Lunch and Rest Break Rules Paid vs unpaid breaks by country, California penalties, and auto-deducted lunches.
Related: Hours Worked Calculator , Time Card Calculator , Time Clock Calculator
- Split Shift Pay: Hours and California's Premium Counting hours, what qualifies, and California's minimum-wage premium.
Related: Hours Worked Calculator , Time Card Calculator
Overtime
The formula, the thresholds, and who is actually entitled to it.
- How to Calculate Overtime Pay The formula, the regular-rate rules, and thresholds by country.
Related: Overtime Calculator , Time Card Calculator , Hourly Pay Calculator
- What Is Double-Time Pay? The 2× rate, where the requirement comes from, and California's daily rule.
Related: Overtime Calculator , Time Card Calculator , Hourly Pay Calculator
- Exempt vs Non-Exempt Employees The three-part FLSA test, the salary threshold, and misclassification.
Related: Overtime Calculator , Salary to Hourly Calculator , Hourly Pay Calculator
- Is Overtime Taxed More? The withholding myth, why it evens out at tax time, and the new OT deduction.
Related: Overtime Calculator , Paycheck Calculator
- California Overtime Rules: Daily, Weekly and 7th-Day Daily and weekly overtime, double time, the 7th-day rule, and a worked week.
Related: Overtime Calculator , Time Card Calculator
- Ontario Overtime Rules: The 44-Hour Week Explained The 44-hour threshold, averaging agreements, and banked time off.
Related: Overtime Calculator , Time Card Calculator
- UK Overtime Pay Rules: What Employers Must Pay Contractual overtime, the minimum-wage check, the 48-hour week, holiday pay.
Related: Overtime Calculator , Hourly Pay Calculator
- How to Calculate Overtime With Two Pay Rates The weighted-average regular rate, a worked example, and the agreement option.
Related: Overtime Calculator , Hourly Pay Calculator
- What Is Shift Differential Pay? Flat and percentage differentials, and how they change overtime pay.
Related: Overtime Calculator , Hourly Pay Calculator , Paycheck Calculator
Salary & a work year
Converting between hourly and annual pay, and how many hours a year holds.
- Salary vs Hourly Pay Overtime eligibility, benefits, stability, and comparing offers.
Related: Salary to Hourly Calculator , Hourly Pay Calculator , Overtime Calculator
- How to Convert an Hourly Wage to an Annual Salary The × hours × 52 method, the 2,080 shortcut, and what it leaves out.
Related: Salary to Hourly Calculator , Hourly Pay Calculator , Hours Worked Calculator
- How Many Work Hours Are in a Year? The 2,080-hour standard, why years differ, and PTO-adjusted hours.
Related: Hours Worked Calculator , Salary to Hourly Calculator
- What Is a Full-Time Equivalent (FTE)? The definition, the formula, a worked team example, and common uses.
Related: Hours Worked Calculator , Salary to Hourly Calculator
- How to Calculate PTO Accrual Per-hour and per-period accrual, rate tables, caps, and legal minimums.
Related: Hours Worked Calculator , Salary to Hourly Calculator
Paycheck & deductions
Why take-home is less than gross, and how to read what came out.
- Gross Pay vs Take-Home Pay Every paycheck deduction explained, and how to read a pay stub.
Related: Paycheck Calculator , Salary to Hourly Calculator , Hourly Pay Calculator
- How to Read a Pay Stub Gross, net, YTD, pre-tax vs post-tax, and how to spot an error.
Related: Paycheck Calculator , Hourly Pay Calculator
- What Are FICA Taxes? The 6.2% + 1.45% split, the wage base, and the Additional Medicare Tax.
Related: Paycheck Calculator
- What Is a Pay Period? The four types, the payday lag, and the workweek that governs overtime.
Related: Paycheck Calculator , Time Card Calculator , Salary to Hourly Calculator
- Biweekly vs Semimonthly Pay 26 vs 24 paychecks, paycheck size, the 'extra' paycheck months, and benefits.
Related: Paycheck Calculator , Salary to Hourly Calculator
- 27 Pay Periods: Years With an Extra Payday Which years have 27 paydays, and what it means for your salary.
Related: Paycheck Calculator , Salary to Hourly Calculator